Your role is critical to the operational success of the BEG-NA Business Unit. Bosch Group is looking for a forward-thinker who doesn't just follow a process but actively helps to refine it. You will be counted on to deliver accurate and polished work, manage sensitive information with discretion, and act as a central pillar of support for the business unit, enabling the leadership team to focus on strategic priorities.
Key Responsibilities:
* Serve as a key partner for managing and optimizing complex calendars, anticipating needs, and independently resolving scheduling conflicts.
* Act as a professional gatekeeper and primary point of contact for external customers, internal stakeholders, and global Bosch leadership.
* Take ownership of coordinating seamless domestic and international travel itineraries, ensuring all details are meticulously planned.
* Manage the preparation and submission of expense reports, purchase orders, budget auditing, and invoice processing, ensuring accuracy and timeliness.
* Uphold and enhance our business standards by refining and formatting critical documents, including board-level presentations and spreadsheets, ensuring they are clear and professional.
* Organize board visits, customer meetings, and internal events (like Town Halls), contributing suggestions to improve the experience.
* Independently manage office logistics, from supplies and equipment to catering, ensuring the team has what it needs to succeed.
* Embrace a growth mindset by being open to supporting ad-hoc projects, learning new skills, and contributing to the continuous improvement of the administrative processes.
Requirements:
- Required:
* A strong sense of personal accountability and a focus on the details.
* Minimum 2 years of administrative support experience where you were trusted to work with significant autonomy.
* Proficiency in the Microsoft 365 ecosystem (SharePoint, Teams, Outlook, Word, PowerPoint, Excel).
* Excellent time management skills, with a demonstrated ability to discern between urgent and important tasks.
* Strong communication skills, with the ability to articulate ideas and contribute in both verbal and written form.
* Proven integrity and the ability to handle confidential information with professionalism.
- Preferred:
* Bachelor's Degree.
* 5+ years of administrative support experience, ideally in a large, global organization.
* 3+ years of direct, executive-level support experience.
* An interest in leveraging modern tools; comfort with AI productivity tools is a plus.
* German language skills (written and verbal).
Website: https://jobs.bosch.com/en/job/REF279662X-administrative-assistant
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